Champion Groundworks have removed 100's of phone calls and paper timesheets with a move to digital.
Case Study | Champion Groundworks
At a glance
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Fred Champion Groundworks
Groundworks / Civil Engineering specialist
The problem
Champion Groundworks were using outdated, paper-based systems for managing timesheets and payroll, causing a myriad of challenges. The long-winded process not only led to concerns about accurately tracking sign in / out times but also resulted in time-consuming phone calls and mountains of endless timesheets.
Alongside this, Champion were using spreadsheets to manage and upkeep training skills / certs which was laborious and difficult to keep up-to-date. They were also sending training notifications to operatives via post which sometimes led to missed or forgotten training sessions
“The biggest issue we had was payroll, timesheets and how we record the data. With Chime we have now removed the hundreds of phone calls and endless timesheets and we know the data is accurate and verified.”
Jamie Roberts - Managing Director
Fred Champion Groundworks
Measurable impact
1 | Accurate, Digital Timesheets
The transition from paper to digital timesheets at Champion has been a game-changer. With Chime, it has not only streamlined all their processes but has also provided peace of mind for the Directors. Jamie Roberts, Managing Director, highlights this stating, "The biggest issue we had was payroll, timesheets and how we record the data. With Chime we have now removed the hundreds of phone calls and endless timesheets and we know the data is accurate and verified."
2 | Health & Safety Now Paperless!
Champion now use Chime for uploading and managing all H&S documentation which has significantly increased productivity. Setting up new sites, uploading & assigning relevant H&S paperwork, and appointing site management are now accomplished in a fraction of the time. Instant access to signed RAMS proves invaluable in the event of an accident, enhancing overall safety and peace of mind.
3 | Real Time Site Visibility
Having everyone's details in one centralised system is a significant win for Champion. Jamie Roberts enjoys how he can now effortlessly access any information at the click of a button. The 'Who's On Site' feature allows him, and other management, to preview who is on site before arriving, enhancing overall visibility and management efficiency.
4| Farewell to out-of-date spreadsheets
Champion bid farewell to reliance on Excel spreadsheets for skills and training management. Chime's real-time skills matrix facilitates a quick review of impending certs details and expiry dates. Managers and operatives can access this information independently, eliminating the need for constant inquiries.
5 | Excellent Communication office to site
Whether it's sending SHE alerts or notifying individuals about training bookings, Chime has replaced traditional paper methods. As Michelle Tucker, Training & Environmental Manager notes: the shift from postal training notifications to instant digital communication has resulted in improved attendance.
Key Benefits
Less Paper
Reduction in timesheet admin
Greater Control
Total Hours recorded for 2023
Easy to Use for whole team
No of Projects using Chime
Common questions
How do I approve timesheets?
Approvals can be done by line managers via Chime’s web portal. Approvals can be managed by week, site, or individual, depending on your workflow.
What’s the difference between Chime’s timesheets and traditional paper ones?
Chime’s digital timesheets are generated automatically based on real-time clock-in/out data. This ensures accuracy, eliminates manual entry, and significantly reduces time spent chasing or validating hours.
Can I download a timesheet for an individual or group?
Yes. You can export filtered timesheet reports by date, site, or cohort, including standard and overtime hours.
Is it easy to approve timesheets?
Chime was designed by construction professionals for construction professionals – and that goes for timesheet approvals, too. We have screens for Site Managers, Contract Managers and Finance, all ready to go; on web and mobile.
Can managers view and approve time off easily?
Time off management is key in construction - busy sites, scheduling and tight deadlines mean it is essential to know who is where and when (and when they are not!). From the Chime app or desktop it is very easy to view, approve and schedule your teams.
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